Every line, read in full
Invoice Intelligence reads every invoice line: the item, the quantity and the price, not only the total.
Invoice Intelligence by Aigonix
Spend analysis that starts from the invoice line.
Invoice Intelligence does spend analysis on the invoice archive you already have. Ask what you spent on a category, across every supplier and however it was coded, and get one total. Every figure links back to the invoice it came from.
The problem
Your ledger shows how spend was booked, not what you bought.
Someone asks what the company spent on laptops, travel or cleaning last year. The answer is in your invoices, but the lines were booked to different accounts by different people, and bought from different suppliers. A ledger report groups by account. So someone exports, filters and rebuilds the categories in a spreadsheet, and the next question starts the work again.
How it works
Spend grouped by what was bought.
Grouped across codes and suppliers
Lines that describe the same thing are grouped into one category, whichever account they were booked to and whoever supplied them.
One total, across your companies
Get one figure for a period, for one legal entity or for several.
The invoice, one click away
Every total opens to the lines behind it, and every line opens to the original invoice. Lines the system is unsure of are flagged for review.
By supplier
Supplier spend analysis without the export.
See what you buy from each supplier, how it changed over the period, and which invoice lines make up the total. Put the same item from several suppliers side by side before a negotiation, with the invoices to back up every number.
One system
Part of Invoice Intelligence.
Spend visibility is one of five capabilities in Invoice Intelligence. They come as one system and work on the same invoice archive, for the AP team, the controller and the CFO.
Spend check covers duplicate invoice detection on the same archive.
A light, read-only connection to your AP system or ERP. Your IT team sets it up in a few hours. No data migration, and nothing changes in what's already running.
Compared
Invoice Intelligence vs the traditional way
Invoice Intelligence groups spend by what was bought, across accounts and suppliers. Every figure opens to the source invoice it came from. Spreadsheets and BI reporting tools (software that turns finance data into reports) group spend by the accounts and dimensions set up in them.
| Dimension | Invoice Intelligence | Spreadsheets and ERP exports | BI reporting tools |
|---|---|---|---|
| Source data | Invoice lines: item, quantity and price | A ledger or ERP export | Ledger data loaded into a reporting model |
| How spend is grouped | By what was bought, across suppliers and accounts | By account or supplier, regrouped by hand | By the dimensions set when the report was built |
| Coverage | Every line in the invoice archive | What the export contains | What the model contains |
| Asking a new question | Ask in plain language | A new export and a rebuilt sheet | A new report or a change to the model |
| Traceability | Every figure opens to the source invoice | The link to the invoice is often not carried into the export | Drill-down to the transaction |
Spend analysis: common questions
What is spend analysis?
Spend analysis is the process of collecting, grouping and reviewing what an organisation has bought. It shows finance where money goes by category, supplier and period. Some teams do it from ledger exports grouped by account. Doing it from invoice lines groups spend by what was actually bought. That holds even when the same item was booked to different accounts or bought from different suppliers.
What is supplier spend analysis?
Supplier spend analysis is the review of how much an organisation spends with each supplier, on what, and how that changes over time. It shows which suppliers carry the most spend, which items you buy from more than one supplier, and where prices differ. Working from invoice lines rather than supplier totals shows the items behind each figure.
How do you analyse spend when the same item is coded to different accounts?
Analysing spend across accounts means grouping invoice lines by what was bought instead of by the account they were booked to. Invoice Intelligence reads the description on every invoice line and groups lines that describe the same thing into one category, across suppliers and accounts. The total for the category then covers every matching line, and each line opens to its original invoice.
What data do you need for spend analysis?
Spend analysis needs a record of what was bought, from whom, when and at what price. The most detailed record is the supplier invoice. Ledger data gives totals by account; invoice lines add the item, quantity and unit price. Invoice Intelligence reads the invoices through a light, read-only connection to your AP system or ERP, with no data migration.
See spend analysis on your own invoices.
We show it on sample data first, then on your own archive.
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